It is important to make sure you present a clear and detailed sample character reference letter. In addition, it is important to keep the letter current and as current as possible, because the circumstances may change over time. If you are not up to date with your spelling, grammar, and writing style, chances are your letter will look bad when it is sent out.
You can begin your letter by stating your primary goal for contacting the company. You should be able to state your reason for contacting them as clearly as possible. This is your opportunity to give them the information they need to know about you. They will need this information in order to assist you in a positive manner.
What is the purpose of your letter? When you call the firm, what are you looking for? Who are you calling to speak with? What is the reason you were calling? This is your chance to tell them exactly who you are and what you are looking for.
Do you want to use the proper name or number to contact them? The choice is yours. The fact that you have asked them is probably a good indication that you don’t really need their assistance. You will not only save yourself a lot of hassle but you may get the appointment set up for a while longer.
Make sure you clearly state the time frame in which you would like the reference letter to be available. There is no need to ask them how soon they can get back to you. You have the option of requesting a one week or two week response.
No matter how small the issue, it should be addressed at a professional level. Do not just send out a letter that is so small you think it will have a better response. Inaddition, be sure to address all issues by your title, first name, and last initial. Even if you do not use a personal phone number, address it as such.
Lastly, be sure to mention your intention to call a credit card company. Your caller ID should include your name and your phone number. If you have a voicemail box, leave the message there. As a reminder, always leave a message when contacting a business on a work-related matter.
By following these guidelines, you can create a sample character reference letter that can be used as a guide or a blueprint to follow in your letter writing. Make sure that it reads well and that you are writing from a position of comfort and confidence.